You will need to have your poster already formatted to the correct size in a PDF format. Students should design their poster to be oriented horizontally or vertically as a 32″ x 40″ poster using the UNC Charlotte approved templates.
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Funding to Present at a Conference
The Office for Undergraduate Research (OUR) encourages student participation in local, regional and national conferences. Please contact the office directly for more information on travel funds.
All currently enrolled undergraduate students who are in good academic standing and who completed their research under the mentorship of a UNC faculty advisor are eligible to apply. The travel must occur while the student is still enrolled at UNC-Charlotte. The research must be conducted under the advisement of an UNC Charlotte faculty research advisor.
Due to limited funds, priority will be given to students based on academic standing, acceptance to present at a conference and classification (i.e. juniors and seniors).
Students must submit the Travel Application, and request a letter of support from the UNC Charlotte faculty advisor who mentored the student’s research project. Requests for funding must be made prior to the conference date. In the detailed budget, provide your best estimate of the cost of your transportation and registration fees. Applications received by the 15th of each month will be reviewed prior to the end of the month. Please note: Applications received in December will be reviewed with the January applicant pool.
Letter of Support
A letter of support from the faculty research advisor who mentored the student’s research project is recommended. This letter should include: name, location, and date of conference; confirmation that this is a professional conference or meeting; a brief statement confirming the faculty member’s mentorship and supervision of the student’s research; a brief statement about the student and their work; a short assessment of the potential significance of the student being invited to the conference; and whether or not this research is supported by a grant (if so, include the funders name). The faculty advisor statement needs to be emailed on department letterhead (PDF format) to firstname.lastname@example.org.
While financial need is a consideration for selection, it is not the only criterion. We welcome applications that reflect presentations from diverse disciplines as represented in the arts and humanities, natural sciences, social sciences, and the professional schools. We also encourage applications from diverse student populations such as first-time and experienced presenters.
OUR can help with the costs of transportation to the conference and registration fees for the professional conference. OUR funds cannot be used to defray hotel or meal expenses. Successful applicants can be reimbursed for their travel and/or meeting registration expenses, provided the availability of funds. ORIGINAL receipts, a conference program, and your completed Travel Evaluation Form will be required for reimbursement. The travel must be completed and the request for reimbursement must be made while the student is still enrolled. The request for reimbursement must be submitted within 30 days after the conference. Please see our guidelines for acknowledging OUR support for information on formatting acknowledgments.